In American English, the subject goes at the top of the letter. In British English, the subject goes after the salutation. [1] X Research source
Medical authorization: “I, (full name), grant (full name of babysitter/teacher/etc. ) the authority to obtain medical treatment for my child, (full name of child), as detailed below. " Consent to travel: “We, (full name of parents), are the legal guardians of (child’s full name). (Child’s full name) has our consent to travel with (names of people accompanying child), as detailed below. "
Your relation to the child (custodial parent, non-custodial parent, or legal guardian) Child’s full legal name and birth date Child’s current home address (Optional) Child’s sex, place of birth, and nickname (if commonly used)
Medical authorization: Child’s allergies, medical conditions, and current medications; doctor’s name, address, and phone number; health insurance plan and ID number Consent to travel: Passport number and date of issue[2] X Research source
Example for medical authorization letter: “I authorize (adult’s name) to give and consent to treatment for minor illnesses and injuries. In an emergency, (adult) should attempt to contact me. (He/she) may seek and consent to emergency transport, as well as treatment deemed advisable by and supervised by a licensed medical professional. " Example for consent to travel letter: “I authorize (adult’s name) to take (child’s name) to the Grand View Hotel in Oakville, South Dakota from January 12th through January 18th, and supervise (him/her) on excursions in the surrounding area. "
Clearly label the two signature lines “parent” (or other role) and “witness. " For a simple letter authorizing field trip attendance or absence from school, you do not need a witness. Just close the letter with “Sincerely” or “Regards,” followed by your printed name and signature.
Type the letter. Place your name, address, and today’s date at the top of the page. Open with “Dear (Title) (First and Last Name). " Close with “Sincerely, (Your Full Name). "
Keep a copy of the request in case of legal dispute later. If you do not grant permission to one part of the request, specify this.
If you are an author, check your publishing contract for additional restrictions.
Many authors and artists waive the fee for an educational or nonprofit institution they support, or for minor uses. To do this, state “I waive my fee for this request. " If you’d like to support a small for-profit group, you could waive the fee but request a certain payment if the venture is successful. (For instance, if they sell a certain number of copies. )[6] X Research source You can typically charge US$25–100 for allowing the reproduction of a short quote (a few lines). [7] X Research source The price of larger text excerpts, images, songs, or video varies depending on how many people will see your work. US$100–200 is a very rough estimate for a book or newspaper, but your agent or other people in your field can give you more precise information.
