You could also write, “Please RSVP: HR meeting 10/6. ”

It’s important to note the subject of the meeting as well to give them some idea of what to expect.

If the meeting isn’t required, you could write: “Suggested meeting 10/6 on efficient research tactics. ”

However, it’s okay to use common abbreviations like “RSVP,” “HR,” and “Wed. ”

Make your introduction personable or relevant to the work. For example, “Hello team, I’m looking forward to the new program launch next week!”

Example: “October 6, 10:30 - 11:45AM” If the meeting is online, list the time zone so people in different time zones won’t miss out due to miscommunication. For instance, you might write: “October 6, 10:30 - 11:45AM (PST)”

When giving directions, be as detailed as possible. As an example: “Please come to conference room 592 in the Timaren building (209 Nix St. ). Room 592 is located in the 2nd tier of the building, so you’ll need to take the elevator up from the ground floor, exit on 12, and use the elevators on the south side of the building (to your left) to go up to the 59th floor. ”

10:30 - 10:45 Share status updates for project 10:45 - 11:10 Compare and select viable offers 11:10 - 11:30 Brainstorming and goals for launch

Read your email aloud to make sure your writing is clear and concise before sending it out.

If your company doesn’t use Outlook or anything like it, you can use your work-related email to send the invitation.

Make sure it’s a time when you and the intended attendees are available. Depending on your company’s application, you might need to adjust your viewing settings to show everyone’s schedule (in addition to your own).

If people aren’t available, their names will appear highlighted. The assistant will even show recommended time slots to suit you and the attendees schedules.

Adding end-times is most respectful of people’s time so they know what to expect and can plan their commute or work around the meeting.

If you don’t see your entry scheduled on the appointment screen, go back and repeat the process until it shows up.

Give the address of the location, even if you think they already know it. Click “send” when you’re finished.