Including the hiring manager’s name makes your email more personal. If possible, you can also include their title, their company, address, city, state, zip code, etc. if you intend the email to function as a cover letter. [2] X Expert Source Amber Rosenberg, PCCPacific Life Coach Expert Interview. 6 February 2019. For instance, your greeting might say “Dear Ms. Smith:” If you cannot locate the name of the person in charge of hiring, you can use “To Whom It May Concern:” instead. [3] X Research source If the person has a gender neutral name and you can’t figure out their gender or preference, err on the side of caution and use the full name in the greeting. For example, it’s better to say “Dear Chris Smith,” than writing Dear Ms. Smith to a Christopher Smith.
For example, you could write “My name is Christopher Smith and I became interested in working at Brand Marketing, Inc. after seeing your company profiled in a local magazine. I would like to inquire whether you have any positions in your advertising department. I feel my qualifications could significantly contribute to Brand Marketing’s mission of expanding the social media reach of businesses in our area. " Unlike in a cover letter, don’t include your contact information until the bottom of your email. [5] X Expert Source Amber Rosenberg, PCCPacific Life Coach Expert Interview. 6 February 2019.
Use this section to connect your personal goals and background to the company’s mission statement. You can usually find this information on the company’s website. You’ll stand out as a candidate if you can show why you’re passionate about the work and how you could prove that as an employee. [7] X Expert Source Amber Rosenberg, PCCPacific Life Coach Expert Interview. 6 February 2019. Provide specific examples of projects you’ve worked on or similar positions you’ve held that qualify you for the job you want.
For example, “Thank you for considering my employment at Brand Marketing, Inc. I will contact you to follow up on Monday, September 8 at 1:00 to discuss potential opportunities. Please feel free to contact me at any time by email or phone. My phone number is (555) 555-5555. “[9] X Research source For a simple closing, just say “Sincerely” followed by a comma. If you want to jazz it up a bit, consider writing “I look forward to hearing from you,” followed by “Sincerely. “[10] X Research source Finish by typing your name or including your digital signature. Beneath that, include any relevant contact information that isn’t in the body of the email, like your address. Finish by signing the letter with your digital signature.
Try including some verbs like “collaborate,” “cooperate,” and “promote. “[13] X Research source Nouns like “team-player,” “asset,” and “responsibility” also work well. [14] X Research source Don’t forget to use positive and actionable adjectives too, like “reliable,” “intelligent,” “good-natured,” and “diligent. “[15] X Research source You can put these words together in phrases, such as “I collaborated on a marketing project and was a significant asset in my company gaining several new clients. Being a team player was integral to devising my company’s current successful marketing campaign with a Fortune 500 company. This work had a significant impact on raising our company profile and annual profits. “[16] X Research source
You don’t necessarily need to say you are the best. Instead, consider writing something like “My current employers have called me one of the most responsible and collegial co-workers with whom they’ve had the pleasure to work. " When assessing your technical skills and abilities, you can write something along the lines of “I am among the top 5% of brand managers in my field based on sales. "
Consider reading the letter aloud to hear possible mistakes and help ensure that it sounds professional. It can sometimes help to have someone else proofread a letter for you to catch anything you might have missed. Make sure your revised draft presents the best picture of you possible. Also, as you read through, try to tailor the information you provide in the letter to that specific job or the company. [19] X Trustworthy Source Harvard Business Review Online and print journal covering topics related to business management practices Go to source
Make sure to update and proofread your resume before sending it to a potential employer.
If there is more than one email address that may apply, consider adding them in the “to” field. You may want to blind copy yourself to make sure the email successfully sends.
To compose a formal business letter, follow the steps for drafting and proofreading an email of interest. However, you’ll also need to add additional sections, including a formal heading and addresses and a formal closing. Make sure the letter is on letterhead, as this will look more professional. You can copy and paste your letterhead onto a word document.
Include your contact information underneath the potential employer’s information, including your address, telephone number, and email address.
For instance, you might say something like, “Dear Ms. Smith, I am interested in exploring employment opportunities with your company and feel that I can make a significant contribution to your mission. I’ve attached a formal letter of interest and my resume with this email. They address my desire to work for your company as well as my skills and qualifications. " For your closing, say something like, “I look forward to hearing from you. Please feel free to contact me at any time by email or phone. " End with “Sincerely” followed by a comma.
If there is more than one email address that may apply, consider adding them in the “To:” field. Consider adding your own email address to the “BCC:” field. That way, you can ensure the email successfully sends, but you won’t show as one of the recipients of the email. [26] X Research source
