4 Ways To Install A Network Printer

Any computer on the network should be able to get the printer online the first time. Once it’s online, others on the network can add it. If the printer isn’t network-capable, see the Sharing a Printer on a PC method.

If your printer is Wi-Fi capable, use its built-in menu display to select a network to join. Refer to your printer’s documentation or look up the model online for exact instructions. [3] X Expert Source Luigi OppidoComputer & Tech Specialist Expert Interview. 31 July 2019. For a wired printer, insert one end of an ethernet cable into the printer’s LAN or network port, and the other into a network port on the router. If the printer has a built-in display menu, you may need to run an initial network setup on it to get it online. You might need to connect the printer to a PC with a USB cable to get it onto the network for the first time. This is usually true for printers without built-in display menus. If the printer doesn’t have a display (or the instructions tell you to do so), connect it to your PC with a USB cable, and then use the software you downloaded from the manufacturer’s website to get the printer online. Once online, you can disconnect the USB cable. You (or your network administrator) may need to change your router’s settings to allow other computers on the network to add the printer.

Make sure your computer is on the same wireless (or wired) network as the printer. If you’re connected to different networks, you won’t be able to add the printer to your computer. If a Mac on the network wants to use this printer, see Adding a Network Printer on a Mac.

If you still can’t find the printer, make sure it’s turned on and connected to the network properly. Restarting the printer can also help. If it’s a wireless printer with a built-in display, try disconnecting and reconnecting to the wireless network using the on-printer controls. Another option is to use the printer’s IP address (e. g. , 192. 168. 0. 1), which you’ll usually find in the built-in display menu under Network, Settings, or Wi-Fi. [5] X Expert Source Luigi OppidoComputer & Tech Specialist Expert Interview. 31 July 2019. Once you have the IP, try adding the printer again—when it isn’t found, click The printer that I want isn’t listed, select Add a printer using a TCP/IP address or hostname, and follow the on-screen instructions to enter the IP address. This should find the printer. If you still can’t find the printer, download the latest version of the printer’s software from the manufacturer’s website and install it (if you haven’t already). Open the software and choose the option that lets you add the printer through the software, which will then register it to Windows.

If your printer is Wi-Fi capable, use its built-in menus to select a network to join. Refer to your printer’s documentation or look up the model online for exact instructions. [7] X Expert Source Luigi OppidoComputer & Tech Specialist Expert Interview. 31 July 2019. For a wired connection, insert one end of an ethernet cable into the printer’s LAN or network port, and the other end into an available network port on your router. You may need to use the built-in display menus to join the network. Depending on the printer, you may have to connect it to any networked Mac with a USB cable to get it online. This is often the case with Wi-Fi printers that don’t support AirPrint, as well as printers without built-in display menus that let you connect to a network. Once the printer is connected via USB, install its software from the manufacturer’s website, and follow the on-screen instructions to get it online. Disconnect the USB cable once the printer is online. If the printer you want to use cannot be put on a network, see the Sharing a Printer on a Mac method.

If you don’t see the printer, click + at the bottom of the left panel and wait for your Mac to locate it. When it shows up, click it and select Add. If you still can’t find the printer, make sure it’s turned on and connected to the network. Restarting it can also help. If it’s a Wi-Fi printer with a built-in display, disconnect from the network, reconnect, and then try again. You may also be able to use the printer’s built-in display to get its IP address (e. g. , 192. 168. 0.

and add it that way. You’ll usually find the IP in a menu called Network, Settings or Wi-Fi. When you find it, click the + under the left panel, select IP, and enter the IP address, protocol, and other info as requested. The protocol could be AirPrint (if supported), HP JetDirect (some HP printers), Line Printer Daemon (older printers), or Internet Printing Protocol (most other non-AirPrint printers). This should add the printer.

First, if you just want to add a printer that’s already shared on the network, skip to step 13. Connect the printer to a Windows PC using a USB cable and turn it on. Make sure to use a PC that is usually turned on in case somebody on the network needs to print. In some cases, this will immediately add the printer to Windows, but continue with these steps to make sure Click the Windows menu and select Settings (the gear). Click Devices. Click Printers & scanners. Click Add a printer or scanner. Select the USB printer and click Add device. If you don’t see the printer, click The printer that I want isn’t listed and follow the on-screen instructions to add it manually. [8] X Trustworthy Source Microsoft Support Technical support and product information from Microsoft. Go to source

You may need to click the Change Sharing Options button before you can make this change.

If there are any Mac computers on the network that might need to print, the printer’s name must not include any characters other than these: A-Z, a-z, 0-9, !, $, *, (, ), _, +, -, ‘, and . (period). [9] X Research source

Right-click the Windows menu at the bottom-left corner and select Network Connections. Click Network and Sharing Center under “Advanced network settings. " Click Change advanced sharing settings in the left panel. Expand the current profile (the first menu) to find the “Network discovery” and “File and printer sharing” sections. Select Turn on network discovery so this PC (and thus the printer) is visible on the network. Select Turn on file and printer sharing if it’s not already selected. Click Save Changes at the bottom.

In the search bar at the bottom-left corner of the screen, type computer name. Click View your PC name. Write down (or remember) the name under “Device name. "

Windows: On the computer that needs to print, click the Windows/Start button and go to Settings > Devices > Printers and scanners. Click Add a printer or scanner at the top of the right panel. Select the networked printer and click Add Device. Done! But If the printer isn’t listed, read on. Click The printer I want isn’t listed and then click Select a shared printer by name. Enter the shared printer’s name in the format \computername\printername and follow the on-screen instructions to add the printer. Mac: Open the Apple menu and go to System Preferences > Printers & Scanners. Click + below the printer list and select Windows. Select the printer. To find the printer, open the workgroup, and then the name of the computer sharing the printer—the printer will appear there. Click Use and select the printer software from the list. If you’re not sure which to select, check the printer’s instruction manual.

First, if you just want to add a printer that’s already shared on the network, skip to step 7. Connect the printer to your Mac using a USB cable and turn the printer on. If your Mac automatically detects the printer, follow the on-screen instructions to download additional software (if required) and add the printer to your Mac. If the printer is not detected, disconnect the USB cable and go to Apple menu > System Preferences > Software Update to install the latest updates. Even if no updates show up, this prompts your Mac to check for the latest information about printer. Then, reconnect the printer via USB and follow the on-screen instructions to set it up. [11] X Research source

Click the + below the Users list. Select who you want to share the printer with. Once you add at least one person, the permissions for “Everyone” changes to “No Access. " You can always change this back to “Can Print” by clicking No Access. To remove a user, click their name and click the minus - button. You can’t remove the “Everyone” group.

Make sure the Mac that needs the printer is connected to the same network as the one connected to the printer via USB. On the Mac that needs access to the printer, go to Apple menu > System Preferences > Printers and Scanners. Click + below the printer list in the left panel. Select the shared printer and click Add.