It’s better to use the “Insert” option to add images to a Word document instead of using Copy & Paste. When you copy and paste an image you lose compression, change the file type, and bring in extra data that can increase the file size. [1] X Research source
On Mac, this opens a small drop-down menu. Select Picture from File. . . in the menu.
On Mac this tab is labeled “Picture Format” at the top of Word.
On older versions of Word, click Format at the top and select Compress Image from the drop-down menu.
If you’ve cropped any images in Word you can also check the box for “Delete cropped areas of pictures” which will delete the cropped areas permanently. This will reduce the file size, but you’ll no longer be able to adjust the cropping.
Some options may be unavailable if the images in your document are already compressed below the higher PPI resolutions. Lower PPI resolutions are designed to be viewed on a computer screen. The image may look fuzzy in print format.
When this option is disabled, use only the standard common fonts in your Word document so other users will not have problems viewing your document correctly.
